[SBE16-Board] Minutes of May meeting

[Michael Brooks]

Quick recap
The meeting focused on planning an upcoming SBE event at Mercer Island High School, discussing logistics including venue usage, food arrangements, and financial details. The group agreed to modify the contract with the school district to use the classroom from 9:30 AM to noon and the field from noon to 4:30 PM, reducing the cost significantly from the original $520 full-day rate. They decided to charge $30 per person for lunch, with plans to use Gormando for catering and set up an RSVP system through SBE16.org. The financial update showed strong reserves with over $10,000 in the business checking account and a $581 rebate check received from SBE. The group also briefly discussed upcoming elections and the Engineer of the Year award, with Mike Gilbert being considered as a potential candidate.
Next steps
Brian

  *   Send Michael list of corporate sponsors and contact info for invoicing
  *   Provide Michael with names/emails of sponsor contacts
Jim

  *   Set up RSVP form at SBE16.org and promote online
  *   Create and maintain frequently updated RSVP list
  *   Publish sponsor list with promotional story online
  *   Handle credit card payments for event registration (as done for Christmas party)
Jon

  *   Email Michael the contact name and number for Mercer Island School District liaison regarding facility payment
  *   Contact Rachel to modify/extend facility contract and update times to 9:30-noon classroom and noon-4:30 field
  *   Bring 10x10 canopy in case of rain (if needed)
Michael

  *   Send invoice to Brian Seeley at BSW for $300 (workshop sponsorship)
  *   Contact Mercer Island School District to arrange payment for facility rental (check or credit card)
  *   Send invoices to corporate sponsors ($300 each)
  *   Contact Steve Allen regarding summer picnic
  *   Bring cash bag to event for cash payments


Michael Brooks
Host/Chief Operator, Classical KING <https://classicalking.org/>
(206) 691-2970
363 Mercer St, Suite 200
Seattle, WA 98109
K7WQK-Ham Radio
SBE-CBRE
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